Off-Site Storage
A complete, safe and secure Off-Site Storage Solution
The high-cost of office space rental, combined with the need to increase staff productivity, has made efficient Document Management an essential solution for almost every type of business.
Accurate record keeping and the legal retention of certain key documents is an important part of business for any organisation.
However, one of the greatest challenges faced by most organisations, is the sheer volume and various formats of information that need to be stored, sorted and made available, when required.
We offer your organisation a safe and secure off-site storage offering as part of its complete Document Management solution.
Efficient document and records management, particularly off-site archiving, can have a significant benefit on your organisation’s bottom-line. Besides the significant space saving advantages, your company will also experience a significant cost-saving in terms of staff productivity.
We manage all your document management requirements, while you and your employees focus on your core business.
We understand the importance for efficient record management and guarantee an exceptional turnaround time on delivery when any of your documents are requested for retrieval.
Off-Site Storage Services Include
Packing
We take extreme care in packing each document, file or book.
Each item receives a unique barcode with content and indexing information, for easy retrieval at a later stage from our document management system, e-Tracker.
Collection
We will collect the boxes from your offices and deliver them safely to our warehouses.
On arrival the box, document and file is indexed, barcoded and scanned into location.
Part of the document management process is the verification of each box before packing these items onto our warehouse racking for storage.
Access / Retrieval
Should you require an archived document or file from the Tidy Files warehouse, simply fax or email a request through and we will retrieve and deliver the document or file back to you, by accessing our electronic records management system, e-Tracker.
We have various delivery options available to suit the urgency of your request.
Destruction
The Tidy Files Electronic Filing System, e-Tracker, defaults the storage retention period to five years from date of receipt.
This however can be adjusted to your specific retention requirements. Confidential destruction options are also available.
Imaging
Various options available for imaging of box contents.